Match / Post Match Vacancy Service / Instructions for Applicants 2018

Instructions for Applicants - 2018

The 2018 APPIC Post-Match Vacancy Service
Instructions for Applicants

Updated September 18, 2017

*** IMPORTANT ***

The information on this page applies ONLY to the 2018 APPIC Post-Match Vacancy Service.

(Information on the 2017 PMVS that is currently operating is available here)



The 2018 APPIC Post-Match Vacancy Service will begin operation on March 26, 2018 (at the conclusion of Phase II of the 2018 APPIC Match) and will remain available through October 31, 2018. This service allows eligible internship programs to post information about unfilled positions for students who remain unmatched.


APPLICANT FEES AND ELIGIBILITY


There is no fee for applicants to use the 2018 APPIC Post-Match Vacancy Service. Furthermore, applicants do not register to use this service.

An applicant is eligible to use the APPIC Post-Match Vacancy Service if he/she meets ALL of the following requirements:

  1. Be matriculating through a doctoral program that is eligible to participate in the 2018 PMVS. A list of eligible doctoral programs can be found here under "Eligible Doctoral Programs" (students may use the 2018 PMVS if their doctoral program is included in this list and designated as either "Match & PMVS" or "PMVS Only"). Please note that there may be both eligible and ineligible doctoral programs at the same school or university. Information on applicant eligibility for the 2018 APPIC PMVS may be found here.

    Applicants who have already graduated from their doctoral programs are not eligible. While an applicant must be matriculating through an eligible doctoral program, there is NO APPIC requirement to be registered or paying tuition for any particular semester in order to be eligible to participate in the Post-Match Vacancy Service.

    Students who are enrolled in doctoral-level respecialization programs or who attend Universities outside of the U.S. and Canada should consult the Intern Applicant Policy for participation requirements.

  2. Has not been placed into a position by the APPIC Match.

  3. Has not accepted or committed to any other internship position.

  4. Has been authorized to participate by her/his doctoral program.

Applicants who meet all four of these requirements are eligible to participate in the 2018 APPIC Post-Match Vacancy Service. Applicants who do not satisfy these requirements may not participate in the 2018 Post-Match Vacancy Service and may not apply to or attend APPIC-member internship programs. Students who did not register for or participate in the 2018 APPIC Match are eligible as long as they meet the requirements outlined above. Students who have been matched into a position by the APPIC Match, or who have already accepted an internship position, are contractually bound to attend that internship program and may not seek other internship positions.

Students who do not meet these requirements and who wish to consult with APPIC may do so by contacting Dr. Greg Keilin, the APPIC Match and PMVS Coordinator, at gkeilin@mail.utexas.edu or (512) 410-0002.

OVERVIEW


Following is a general overview of the 2018 Post-Match Vacancy Service process from an applicant's perspective.  The process begins at 11:00 am Eastern Time on APPIC Phase II Match Day, Monday, March 26, 2018.

  1. Applicants locate information about unfilled positions (see "Accessing Information about Unfilled Positions", below).

  2. Applicants apply for the positions in which they are interested (see "Preparing your Application Materials" and "Submitting an Application in the PMVS," below, for specific guidelines about how to apply).

  3. An internship Training Director who is interested in an applicant will contact her/him directly, possibly requesting additional information and/or an interview.

  4. When a selection decision has been made, the Training Director will contact the applicant and offer her/him a position. The applicant may accept or decline that offer. Applicants should understand that accepting an offer is a final decision, as an offer that is tendered by an internship program and accepted by an applicant constitutes a binding agreement between the program, the applicant, and APPIC that may not be reversed without APPIC's consent.

ACCESSING INFORMATION ABOUT UNFILLED POSITIONS


Vacancy announcements will be posted on the "Current List of Unfilled Positions" page on the APPIC web site. This page will be updated regularly as new vacancy information is submitted by Training Directors, and is the sole source of vacancy announcements from APPIC. Applicants should check back frequently for updates, which can occur anytime between March 26 and October 31, 2018.

If you wish to receive an e-mailed notification whenever this vacancy list is updated, you may sign up for such notifications here. These e-mails will only indicate when the current list of unfilled positions has been updated, and will not contain specific information about the vacancies.

Please note that the list of unfilled positions will include programs that are non-APPIC members, as well as programs that are not accredited. The APPIC membership and accreditation status will be included in each posting. The decision to attend a non-accredited and/or non-APPIC-member program is an important one; please see this FAQ for more information.

For 2018, we expect that there will be a significant number of unfilled positions after both Phases of the APPIC Match that will be listed in the Post-Match Vacancy Service -- likely more positions will be available than applicants to fill them. In addition, each year a limited number of new positions become available later in the Spring or Summer, due to new funding, unexpected vacancies, etc.

In the 2016 Post-Match Vacancy Service, a total of 96 internship sites posted announcements between March and October (each announcement was for one or more available positions). A total of 22 (23%) of these sites were accredited by APA or CPA, while 76 (79%) were APPIC member internship programs. With regard to the 2017 Post-Match Vacancy Service, through July 24, 2017, a total of 99 internship sites posted approximately 180 positions, with about 25% accredited by APA or CPA and 81% APPIC members.


PREPARING YOUR APPLICATION MATERIALS


You should be prepared to submit the following items when applying to sites in the PMVS:

Required - Must be submitted with all PMVS applications:

  • A formatted copy of your "basic" AAPI (the "basic" version of your AAPI excludes all of the items listed in the next seven bullet points).
  • A cover letter, tailored to each site
  • A curriculum vita

Submit only if requested by an internship site:

  • Standardized Reference Forms (to be sent by you or your reference-writers)
  • DCTs "Verification of Internship Eligibility and Readiness" (to be sent by you or your DCT)
  • Answers to the four essay questions on the AAPI
  • Transcripts
  • Supplemental materials

Here is a brief summary of how applications are submitted:

  • Applications to internship programs are submitted via e-mail.
  • You must always submit the three required items as e-mail attachments: (1) a copy of your basic AAPI, (2) a cover letter, personalized to the site to which you are applying, and (3) a copy of your curriculum vita.
  • Additional materials (e.g., transcripts, standardized reference forms, etc.) should be included as attachments ONLY if specifically requested by an internship program in its PMVS listing. Please note that sites may request additional materials from you later in the process, after your application has been submitted.

Additional submission information is included in the section below, "Submitting an Application in the PMVS".

Detailed instructions for preparing each of these items are provided below. We suggest using your first and last name when labeling each attachment (e.g., "Mary Smith CV", "Mary Smith AAPI").

AAPI (APPIC Application for Psychology Internships)

Every application to an internship program in the PMVS must include a copy of your basic AAPI.

Instructions for Students who Have an Existing AAPI

Applicants who participated in the 2018 Match (or those who have already created an AAPI for the 2017-18 application process) should use their existing AAPI, and the AAPI Online service should be used to download a formatted (.pdf) copy onto their computer. It is understood by sites in the PMVS that all students' AAPIs will be a snapshot of their experiences through November 1, 2017. However, if any important information has changed on your AAPI (e.g., answers to "Professional Conduct" questions), or if you have any recent experiences that you wish sites to know about, you may use your cover letters, vita, and/or essays to discuss these changes/additions.

Students who have previously created an AAPI should note that there are two versions of the AAPI to download: (a) the "basic" version of the AAPI, which is a .pdf file of your application that does not include any uploaded documents or the DCT's "Verification of Internship Eligibility and Readiness", and (b) a .pdf copy of each application that you submitted to internship sites (which includes the specific cover letters, vitas, and essays that were sent to each site, but excludes standardized reference forms, transcripts, and the DCT's verification of internship eligibility and readiness). While the "basic" version of the AAPI is the version that you will use in the PMVS, you are strongly encouraged to download both your "basic" AAPI and your individual applications to sites for your records given that none of these will be retrievable after the portal closes on May 31. APPIC is NOT able to retrieve applications once the portal has closed.

In order to download these versions of your AAPI, first login to the applicant portal using your AAPI Online login ID and password. Then:

  1. To download the basic version of your AAPI: Click "VIEW BASIC AAPI (PDF)." This is the version of your AAPI that you will submit to internship sites in the PMVS.

  2. To download the detailed applications submitted to each site: Click "Internship Program Designations" located at the bottom of the application checklist. This will bring you to a list of submitted applications, where you will have the option to view or download the applications (in .pdf format) that were submitted to each site.

Instructions for Students who Need to Create an AAPI

Students who have NOT yet developed an AAPI will need to create one in order to use in the PMVS. Most students will want to have their AAPI (as well as the rest of their application materials) ready by the date the PMVS opens (March 26, 2018) and are encouraged to allow themselves sufficient time to do so. No AAPIs can be created after May 31, 2018, as the AAPI Online applicant portal will close after that date.

Please read the rest of the information on this page carefully, as students who are creating an AAPI will need to understand the special procedures involved in creating the various supporting documents (e.g., cover letters, transcripts).

When creating an AAPI, you may only include your accrued experience through November 1, 2017. Any practicum or other experience accrued after November 1, 2017, may not be included on the AAPI. It is understood by sites in the PMVS that all students' AAPIs will be a snapshot of their experiences through November 1, 2017. However, if any important information has changed on your AAPI (e.g., answers to "Professional Conduct" questions), or if you have any recent experiences that you wish sites to know about, you may use your cover letters, vita, and/or essays to discuss these changes/additions.

Students who are in "PMVS Only" doctoral programs (meaning that they may participate in the PMVS but not the APPIC Match) may begin creating their AAPIs now EXCEPT for the following items, which won't be available for entry by these students until February 23, 2018 (despite these limitations, students will have plenty of time to complete their AAPIs prior to the opening of the PMVS on March 26, 2018):

  1. Current School: Their current school will NOT be included in the drop-down list of current schools until February 23, 2018. Thus, students from "PMVS Only" doctoral programs must wait until that date in order to accurately populate that field. Prior to that date, students should leave that field blank.

  2. "Current Graduate Program" and "Summary of Doctoral Training": These sections may not be completed until February 23, 2018 and only after the "current school" field is accurately completed.

  3. DCT Approval: Students may not submit their AAPI to their Directors of Clinical Training for approval until the above items are entered (i.e., on or after February 23, 2018).

Cover Letters

A cover letter is a required attachment with all PMVS applications, preferably in .pdf format (although Microsoft Word is also acceptable). Cover letters should be tailored to each site.

Students who are creating an AAPI should NOT upload their cover letters to the AAPI Online service. Instead, they should be created as separate documents on your computer and submitted to internship sites as e-mail attachments.

Curriculum Vita

A Curriculum Vita is a required attachment with all PMVS applications, preferably in .pdf format (although Microsoft Word is also acceptable).

Students who are creating an AAPI should NOT upload a Curriculum Vita to the AAPI Online service. Instead, it should be created as a separate document on your computer and submitted to internship sites as an e-mail attachment.

Standardized Reference Forms

In the PMVS, Standardized References forms may be submitted as separate e-mail attachments only if specifically requested by an internship site. As in Phase I and Phase II of the Match, references must be provided using the Standardized Reference Form. Free-form letters of recommendation are not permitted.

You should talk with your references to determine how best to send out copies when requested by an internship site. Some reference-writers may be willing to give you an electronic copy to send to sites as an e-mail attachment; others may want to send that information themselves (in which case they should understand the importance of sending that information out quickly). If an internship program tells you that they will only accept references sent directly by the authors, then you and your reference-writers should definitely follow those instructions.

Students who are creating an AAPI should let their references know that there is no need for them to upload Standardized Reference Forms (SRF) to the AAPI Online Service. Instead, each reference-writer should create an SRF as a separate document to be used to submit to sites via e-mail attachment.

DCT's Verification of Internship Eligibility and Readiness

In the PMVS, the DCT's Verification of Internship Eligibility and Readiness may be submitted as a separate e-mail attachment only if specifically requested by an internship site.

Prior to making you an offer, internship programs are required to verify that your doctoral program has determined that you are eligible and ready for internship. Internship programs will generally request written verification of elibility from your DCT (either as a part of your application or at a later date), and/or may sometimes wish to speak directly to your DCT.

For students who previously participated in Phase I or II of the Match: Your DCT may login to the DCT portal of the AAPI Online service and download a formatted (in ".pdf" format) copy of the verification of eligibility that she/he submitted for you. Once logged in, the DCT initiates the download by clicking on the icon in the "Print" column that is adjacent to your name. You should ensure that your DCT performs this action sooner rather than later, before the AAPI Online closes for the current application cycle on May 31.

Students who are creating an AAPI will need to submit them to their DCTs for verification. As part of that process, the DCTs Verification of Eligibility and Readiness" will be created, and can be downloaded as described in the next paragraph.

You should talk with your DCT to determine how best to provide copies of this verification when requested to do so by an internship site. Some DCTs may be willing to give you an electronic copy to send to sites; others may want to send the verification to sites themselves (in which case they should understand the importance of sending materials out quickly). If an internship program tells you that they will only accept this verification sent directly by the DCT, then you and your DCT should definitely follow those instructions.

Essays

Essays may be submitted as a separate e-mail attachment only if specifically requested by an internship site, preferably in .pdf format (although Microsoft Word is also acceptable). All four essays should be included in a single document.

Students who are creating an AAPI do not need to upload their essays to the AAPI Online service. Instead, they should be created as separate document on your computer and submitted to sites as an e-mail attachment.

Here are the four essay questions:

  1. Please provide an autobiographical statement. There is no "correct" format for this question. Answer this question as if someone had asked you "tell me something about yourself." It is an opportunity for you to provide the internship site some information about yourself. It is entirely up to you to decide what information you wish to provide along with the format in which to represent it.

  2. Please describe your theoretical orientation and how this influences your approach to case conceptualization and intervention. You may use de-identified case material to illustrate your points if you choose.

  3. Please describe your experience and training in work with diverse populations. Your discussion should display explicitly the manner in which multicultural/diversity issues influence your clinical practice and case conceptualization.

  4. Please describe your research experience and interests.

Transcripts

In the PMVS, transcripts may be submitted as a separate e-mail attachment only if specifically requested by an internship site.

Applicants should have available scanned, unofficial copies of their transcripts (e.g., in .pdf format) to send directly to internship sites upon request.

Students who are creating an AAPI should NOT send their transcripts to the AAPI Online service.


SUBMITTING AN APPLICATION IN THE PMVS


While the AAPI Online service is used by applicants to develop their applications, it will NOT be used in the PMVS to submit applications. Instead, applictions will be submitted directly to the internship program via e-mail attachment.

When submitting an application via e-mail in the PMVS, you are required to submit the following three attachments:

  1. A copy of your "basic" AAPI
  2. A cover letter, personalized to the site to which you are applying, and
  3. A copy of your curriculum vita

Additional materials (e.g., transcripts, standardized reference forms, etc.) should be submitted ONLY if specifically requested by an internship program in its PMVS listing. Please note that sites may request additional materials from you later in the process, after your application has been submitted.

Whenever possible, your application should be submitted to a site as a single e-mail with all attachments included. However, that won't be possible in some circumstances, such as when a DCT or reference wants to submit their information directly to each site, in which case using separate e-mails is perfectly acceptable.

In order to assist programs in identifying your application and ensuring that they have immediate access to your current contact information, we suggest labelling your application materials as follows:

  1. The subject line of your e-mail should include your name, as follows: "Internship Application: Firstname Lastname" (e.g., "Application: Mary Smith").

  2. Include your name and current contact information (including e-mail(s) and phone number(s)) in the body of the e-mail message.