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Postdoctoral Selection Standards - Applicants

 

 

APPIC Postdoctoral Selection Standards and Common Hold Date (CHD);

February 24, 2025     

For Postdoctoral Applicants

 

    

Prior to the CHD On the CHD
Acknowledging Receipt of Offers       Important Considerations
Accepting Offers.                        Acting on Previously Held Offers
Holding Offers Making Offers
Declining Offers Acknowledging Receipt of Offers
Communication Templates for Applicants.                   Accepting Offers
Communication Templates for Training Experiences     Holding Offers
  Declining Offers and Training Experience Re-Issuance
   

                          
Core Principles

  1. The Selection Standards help ensure that the national postdoctoral selection system unfolds fairly and fluidly; applicants and training experiences all have a part to play in creating and maintaining an effective system.   
  2. Effective training is maximized in a context in which there is a mutually beneficial arrangement between the training experience and the applicant and when both parties feel that the selection process was professional and ethical.    
  3. Training Experiences need to respect the interests of applicants and not create a context in which applicants feel unduly pressured to accept offers.   
  4. Training Experiences that agree to abide by the Standards in their public materials and in their UPPD listing(s) agree to adhere to all of the components listed in the Standards.  

The Standards cannot fully address all situations that may arise throughout the postdoctoral selection process. It is expected that applicants and training experiences will use sound professional and ethical judgment in circumstances that are not specifically addressed by the Standards below. The APPIC Postdoctoral Committee and APPIC Board are available for consultation. 


Standards for Applicants Prior to the CHD (corresponding Standards for programs/training experiences)
 

Acknowledging Receipt of Offers 

Applicants should acknowledge receipt of offers via email within 24 hours of receiving the offer (exclusive of weekends and federal holidays), including if they choose to hold or decline the offer. Verbal acknowledgments should be followed with an email. Failure to do so could result in the training experience rescinding the offer and issuing it to another applicant. See Templates (for Applicants and Training Experiences) for responding to various offer scenarios. 
 
Accepting Offers 

  1. Applicants can accept a training experience’s offer at any point (i.e., if an applicant receives an offer from their top-ranked training experience, they should accept the offer promptly upon making that decision). Applicants should then immediately notify all training experiences for which they are still under consideration that they have accepted a position and are withdrawing from further consideration (see Template - Accepting an offer and Template – Withdrawing from consideration). 
  2. Once an offer has been accepted, it is considered binding to the extent that it is a professional commitment for the applicant and training experience; barring extreme and rare circumstances, reneging on an acceptance would likely result in negative consequences for the applicant, the training experience, and other applicants. 

Holding Offers

  1. Applicants can hold only one offer at a time until 10:00 AM EST on the CHD of 2/24/25, regardless of when the offer was made, if the offer is not from their top-ranked training experience or they have not completed all of their interviews.  
    • Applicants can hold only one offer at a time.  
    • Applicants should communicate the intent to hold the offer to the training experience promptly and within 24 hours of receiving the offer exclusive of weekends and federal holidays (see Template – Holding an offer).
    • Applicants should promptly withdraw from consideration from all other training experiences that are lower on their rank list than the offer being held (see Template – Withdrawing from consideration). 
  2. Applicants who are holding an offer are encouraged to update that training experience with any relevant developments about their decision-making timeframe during the hold period. Applicants should be aware that training experiences may also periodically check in with applicants who are holding offers to confirm intent to continue to hold or for updates on their decision-making process.  However, training experiences are not to pressure applicants to hasten their decision-making or accept the offer. Offers made to applicants are considered binding until 10:00 AM EST on the CHD of 2/24/25.  If an applicant does not communicate their acceptance or declination by 10:00 AM EST on the CHD of 2/24/25, the training experience can rescind the offer via email. 

Declining Offers 

An applicant can decline a training experience’s offer at any point after receiving it (see Template – Declining an offer).  

Communication

There may be scenarios in which applicants want to check in with higher-ranked training experiences about their status, particularly if they are holding an offer from a training experience that is not abiding by the Standards and CHD. Applicants holding an offer may reach out to higher-ranked training experiences to ask about their standing, when the training experience plans to extend offers, or where the training experience is in the offer process, but not to specifically request an offer from the training experience (see Template – Checking in with a higher-ranked training experience) and FAQs for additional information.

Standards for Applicants On the CHD (corresponding Standards for programs/training experiences)
 

Acknowledging Receipt of Offers on the CHD

Applicants should acknowledge receipt of offers by responding through email or phone on the CHD within 30 minutes of receiving the offer even if they choose to hold the offer (for two hours, or longer if the training experience allows). Failure to do so could result in the training experience rescinding the offer.

Accepting Offers on the CHD

  1. Applicants can accept a training experience’s offer at any point on the CHD but must respond to the offer within the two-hour hold period (see Template - Accepting an offer). Applicants should immediately notify all training experiences for which they are still under consideration that they have accepted a position and are therefore withdrawing from further consideration (see Template – Withdrawal from consideration). 
  2. Once an offer has been accepted, training experiences should immediately notify all applicants remaining on their rank lists that the position for which they applied has been filled (see Template – Withdrawal from consideration). 
  3. Once an applicant has accepted an offer, it is considered binding to the extent that it is a professional commitment for the applicant and training experience; barring extreme and rare circumstances, reneging on an acceptance would likely result in negative consequences for the applicant, the training experience, and other applicants. 

Holding Offers on the CHD

  1. If applicants receive an offer on the CHD and the offer is not from their top-ranked training experience, the applicant can hold the offer for two hours. Applicants can hold only one offer at a time. Training Experiences may choose to allow the applicant to hold the offer for longer than two hours. 
         - Applicants should promptly communicate (within 30 minutes) the intent to hold the offer to the training experience (see Template – Holding an offer).  
         - Applicants should promptly withdraw from consideration from all other training experiences that are lower on their rank list than the offer being held
          (see Template – Withdrawing from consideration).
  2. Applicants may reach out to higher-ranked training experiences to ask about their standing or where the training experience is in the offer process (see Template – Checking in with a higher-ranked training experience).    

Declining Offers & Training Experience Re-Issuance of Offers on and following the CHD

  1. An applicant can decline a training experience’s offer at any point after receiving it (see Template - Decline an offer).   
  2. If an applicant declines a training experience's offer prior to 10 AM EST on the CHD, the training experience may immediately extend the offer for that position to its next-ranked applicant. In this circumstance, the new offer must be extended before 9:59 AM EST, prior to the start of the ranking reset period at 10 AM EST (see FAQs document for more details) 
  3. If an applicant declines a training experience’s offer during the Ranking Reset Period, the training experience must wait until 10:30 AM EST in order to initiate a new offer.  If an applicant declines a training experience’s offer following the ranking reset period (i.e., after 10:30 AM EST on the CHD), the training experience may immediately extend the offer for that position to its next-ranked applicant.
  4. As offers are declined, training experiences may continue to extend offers for all remaining available positions.  Training Experiences should allow applicants to hold offers made on the CHD for up to two hours. 

 


Recommendations for Applicants and Internship Training Directors 
 

  1. It is recommended that all postdoctoral training directors, applicants and internship training directors proactively review the recommendations below for all roles, as well as all Email Templates (for Applicants and Training Experiences), to maximize comprehensive understanding and successful navigation of the Postdoctoral Selection Standards and Common Hold Date (CHD).  
  2. The APPIC Postdoctoral Committee has developed resources that will help all interested parties successfully navigate the postdoctoral selection process (e.g., Narrated PowerPoint, Webinars, FAQs, and Templates). Please check back here (link) frequently to review these resources as they will be continually updated in advance of the upcoming selection season. They will also be shared through the APPIC listserv – Postdoc-News. 

Recommendations for Applicants: 

  1. Seek ongoing mentoring and guidance from your internship training director or other person(s) knowledgeable and up-to-date about the postdoctoral selection process.  Ensure that those from whom you seek guidance are informed about the APPIC Postdoctoral Selection Standards and CHD. 
  2. On interviews, inquire about whether training experiences are adhering to the APPIC Postdoctoral Selection Standards and CHD.  
  3. Be aware that timelines for offers may differ for training experiences that are not following the CHD. If you are applying to training experiences that are not acting in accordance with the Standards, you may need to respond to an offer from a training experience prior to completing interviews or learning about your standing from other training experiences (see Templates – Offer from a training experience not following the standards). 
  4. Maintain an ongoing working list of your training experience rankings. Complete your final rank ordering of training experiences as soon as possible following interview completion, as you may begin receiving offers shortly after interviewing.   
  5. Ensure that you are available to check email and field offers throughout the postdoctoral selection process, as offers can expire if you do not acknowledge them within 24 hours (exclusive of weekends and federal holidays). If you know that you may not have access to email or phone for longer than 24 hours during the regular work week, it is recommended that you communicate this to training experiences.   
     

Recommendations for Internship Training Experience Training Directors: 

  1. Mentor your interns on navigating the postdoctoral selection process, ensuring that your guidance is up-to-date, specific, and informed about the Selection Standards and CHD. Informing other intern supervisors or other training experience mentors about changes to the selection process is also advisable. 
  2. Work with your interns to ensure that they are available to participate in postdoctoral interviews and to manage offers (e.g., professional leave allowances if available, rescheduling clinical care), particularly on the CHD if needed (i.e., if the intern has not accepted an offer prior to the CHD).  Note that offers made on the CHD are to be acknowledged within 30 minutes of receipt and may require a response within 2 hours.  

For Questions or Consultation 

Questions about the APPIC Postdoctoral Selection Standards and CHD or APPIC recommendations regarding recruitment and selection should be directed to Wayne Siegel, Ph.D., ABPP, the APPIC Postdoctoral Committee Chair (siegel@appic.org or 612-756-8850), the APPIC Postdoctoral Committee, or the APPIC Board of Directors.